What Does an Educational Advocate Do During School Meetings?

When you're walking into a meeting about your child's education—especially one centered on an IEP or 504 Plan—it can feel overwhelming. There are forms, reports, acronyms, and a lot of emotions involved. That’s where an educational advocate comes in. As an advocate, my role is to walk alongside you, making sure your voice is heard and your child’s needs remain the focus.

Here’s how I support families before, during, and after these important meetings:

Before the Meeting: Getting Grounded

Reviewing the Paper TrailI start by reviewing all relevant documents—past IEPs or 504 plans, evaluations, progress reports, teacher notes, and anything else that gives a full picture of your child’s educational journey.

Clarifying Your GoalsWe meet ahead of time to talk through what you want out of the meeting. Whether it’s pushing for more support, requesting a new evaluation, or simply understanding what’s already in place, I help you organize your thoughts and identify your priorities.

Preparing TogetherI’ll help you develop a plan for the meeting—talking points, questions to ask, and documents to bring—so you walk in feeling prepared and empowered.

During the Meeting: Standing Beside You

Emotional and Practical SupportSchool meetings can be emotionally charged. I’m there to be your calm in the storm—someone who knows the process, speaks the language, and has your back.

Making the Complex UnderstandableIf you’ve ever felt lost in a sea of educational jargon, you’re not alone. I help interpret what’s being said in real-time, making sure you fully understand what’s being proposed (or not proposed).

Ensuring Legal ComplianceWhether it’s IDEA, Section 504, or state-specific laws, I pay close attention to make sure your child’s rights are upheld and that the team is following proper procedures.

Speaking Up for YouIf there are concerns or requests you want addressed, I help you voice them—or I can speak on your behalf. Either way, your perspective will be heard and respected.

Problem-Solving CollaborativelyI work with the school team to find workable solutions—whether that means new accommodations, services, behavior supports, or placement options—always with your child’s best interest at heart.

Keeping the Focus Where It BelongsMeetings can veer off course. I help steer the conversation back to what matters most: your child’s unique strengths, challenges, and educational needs.

After the Meeting: Making It All Make Sense

Decompressing and DebriefingWe’ll go over what happened, what was decided, and what it all means. I want you to walk away with clarity—not confusion.

Following Up ThoughtfullySometimes, more steps are needed—whether it’s requesting further evaluations, clarifying services, or preparing for another meeting. I help you stay organized and on top of next steps.

Documenting the DetailsI can assist with drafting follow-up emails or letters to ensure everything is documented clearly. These written records help maintain accountability and keep everyone on the same page.

Here's the Bottom Line

An educational advocate doesn’t just show up at a meeting—they partner with you through the entire process. From preparation to follow-up, my goal is to ensure your child’s needs are seen, supported, and centered.

You know your child best. I bring the expertise in educational law and school systems to help bridge the gap—so you never have to walk into a meeting alone.

To learn more about my background and how I can support your family, visit Alexa’s ABCs or reach out for a free consultation.